What are Corporate Secretarial Services?
Every organization has its own unique set of requirements. A one-size-fits-all approach cannot address the diverse needs of an organization or align its operations with evolving regulatory and governance standards. This complexity increases further when company law obligations span different states, authorities, and compliance timelines. Corporate secretarial services also referred to as Company Secretarial Services form the structural backbone of an organization’s compliance framework, regardless of its size, sector, or geographic footprint within India.
Company secretarial services refer to the administrative and governance functions within a business that ensure effective stakeholder communication, strong corporate governance, and compliance with legislation governing business operations across Indian jurisdictions.
Why organizations need Company Secretarial Services
Corporate secretarial services play a critical role in ensuring the smooth functioning of a business. Legal structures vary across organizations, and regulatory procedures differ based on entity type, industry, and jurisdiction. As businesses expand operations across states or manage multiple entities, maintaining compliance becomes increasingly complex.
Comprehensive corporate secretarial services enable structured, transparent, and controlled compliance management across various regulatory environments in India, ensuring statutory obligations are met without operational disruption.
Key benefits of Corporate Secretarial services
- Simplifies the process of market entry by easing the administrative burden for a new entrant in the market
- Mitigate risks of corporate non-compliance thereby increasing business efficiency
- Effectively tackles the challenges of changing legal landscape
- Helps in building a scalable business
Our offerings under Corporate Secretarial Services
MBG provides corporate secretarial services to ensure that non-compliance does not hinder business operations or adversely impact the company, its shareholders, or its investors. Our structured processes, combined with in-depth regulatory knowledge and experience across diverse sectors and Indian jurisdictions, enable seamless compliance execution through a single coordinated engagement model.
1-Entity Formation & Advisory Services
- Advisory on selecting the appropriate entity structure in India based on Foreign Direct Investment (FDI) regulations and business objectives
- Incorporation and setup of Indian entities, including:
- Private Limited Companies
- Public Companies
- Wholly Owned Subsidiaries
- Joint Venture Companies
- Non-Profit Companies
- Limited Liability Partnerships (LLPs) with required approvals from relevant government authorities
- Establishment of foreign company offices in India, including Branch Offices, Liaison Offices, and Project Offices (BO/LO/PO), with approvals from Authorized Dealer Banks and the Reserve Bank of India
- Drafting and structuring of charter documents (Memorandum & Articles of Association) aligned with regulatory and governance requirements
- Support for initial capital infusion and FEMA compliance for newly incorporated entities
2- Ongoing and Annual Compliances
Ensuring Compliances for WOS/ JV:
- Assisting in conducting of Board & General meetings
- Preparation and filing of all prescribed and necessary e-forms with the Registrar of Companies (ROC)
- Providing required assistance for updating of Statutory Registers.
- Declaration, payment and Repatriation of Dividend.
- Support in Compliance related to Issue & Transfer of Shares.
- Preparation and filing of Annual Return and other necessary documents on annual basis with ROC
3- Compliances for Representative Offices
(Liaison Office/Branch Office/ Project Office)
- Preparation & filing of annual accounts, forms (Form FC-4) & declaration with Registrar of Companies (ROC).
- Preparation, issuance & filing of annual activity certificate, and filing of audited financial statements with & Authorized Dealer bank for onward submission with the Reserve Bank of India (RBI).
- Filing of annual activity certificate and audited financial statements to Directorate General of Income Tax (DGIT) & Authorized Dealer bank.
4- FEMA Compliance and Advisory
- Ensuring preparation of necessary forms /intimations to be filed with Reserve Bank of India in respect of any.
- infusion or transfer of funds in Indian entity (filings forms such as Form FC-GPR, Form FC-TRS, etc.).
- Arranging necessary Certificates from Auditors to be submitted along with above said forms /intimations to be filed with RBI.
- Submission of FLA Return under FEMA Act, 1999.
- Advising and assisting at the time of infusion of funds to ensure necessary KYC completion with AD Bank.
- Support services and compliances in relation to procuring External Commercial Borrowing (ECB).
5- Closure/Winding up:
Legal Closure of Indian Incorporated Companies
- Facilitation for appointment of Insolvency Professional as liquidator under the The Insolvency and Bankruptcy Code, 2016 (“the IBC Code”)
- Preparation of necessary documents as and when required during the entire process of liquidation under the IBC Code such as Public Announcement in newspapers, preparation and filing of MIS reports, Annual Status Reports, convening of general meeting, preparation of claims of stakeholders
- Preparation of preliminary report, Final Report, Filing of Dissolution Order etc
- Liasoning with the authorities from the time to time during the course of winding up
- Assisting the convening of Board Meeting and General Meeting of the Company;
Legal Closure of Foreign Companies
- Assistance in obtaining NOC from statutory authorities, and Registrar of Companies ROC
- Preparation & filing of application to Authorised Dealer Bank/Reserve Bank of India for obtaining permission for remittance of the surplus fund lying in the existing bank account etc
- Liasoning with the Authorised Dealer Bank/Reserve Bank of India for obtaining approval of closure/ winding up of Companies.
Operational Closure of Indian Incorporated Companies/Foreign Companies
- Assistance in completion of operational activities required for closure of Companies such as: Termination of lease of office, obtaining security deposit from the landlord/ lessor, completion of other administrative tasks
- Drafting and finalising the Notice/Letter of discontinuation of services for employees
- Preparation of Full and Final Settlement of employees’ dues
