DIR-3 KYC: Fee for Updating Director’s Mobile Number or Email Mid-Year
Every director gets one free opportunity each financial year to update their registered mobile number or email address through Form DIR-3 KYC, by 30th September. If a director needs to update either detail again at any other point during the same financial year, they must file DIR-3 KYC again and pay a fee of INR 500. This rule has applied since 1st August 2024 and remains the current process today.
Note: if you were looking for the 2022 rule requiring MHA security clearance for directors who are nationals of countries sharing a land border with India, that’s a separate requirement; see our coverage of director security clearance for land-bordering nations.
The Rule Change
The Ministry of Corporate Affairs (MCA) issued Notification No. CG-DL-E-17072024-255489, dated 16th July 2024, amending the third proviso of Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014. The amendment came into force on 1st August 2024.
Prior to the amendment, the third proviso of Rule 12A allowed an individual to update their personal mobile number or e-mail address by submitting Form DIR-3 KYC on or before 30th September of the financial year without any additional fee for that update, beyond the standard annual KYC compliance.
With the amendment in effect, if a director needs to update their mobile number or email address again at any point during the same financial year in addition to the update already permitted under the original proviso they must submit Form DIR-3 KYC again, accompanied by a fee of INR 500.
Why This Matters in Practice
This is a routine but easily overlooked compliance point. Directors who change their phone number or switch email providers mid-year are common enough given how often professionals change contact details now and need to budget for a fee if this happens after they’ve already completed their annual DIR-3 KYC update. Companies managing multiple directors should track this at the company secretarial level, since an outdated mobile number or email on a director’s DIN record can also create downstream problems with OTP-based authentication on MCA filings and other compliance processes that rely on the registered contact details being current.
Related DIR-3 KYC Compliance
For information on extended deadlines for DIR-3 KYC filing, see our coverage of the extension of the KYC application deadline for directors.
How MBG Can Help
Keeping director KYC records current and managing the cost and timing implications of mid-year updates is exactly the kind of routine but consequential compliance task that’s easy to lose track of across a board with multiple directors or across group entities. MBG’s corporate secretarial services handle DIR-3 KYC filings, DIN compliance, and broader company secretarial obligations as part of an ongoing compliance calendar, so updates are tracked and filed correctly the first time.
Source
Ministry of Corporate Affairs, Notification No. CG-DL-E-17072024-255489, dated 16th July 2024.